I recently put a help sheet together to show how a Governor with a Hwb account can be added to an O365 group.
One way in which this is used by schools is to create an e-Safety O365 group to store evidence and policies for the 360 degree Safe framework. As a member of the e-Safety Group, the GB member is then made a member of the O365 Group, so they have access to the files and also to the conversation area.
The help sheet is here: Adding a Governor to an O365 Group
I am frequently asked to investigate missing pupil accounts on j2e, so here is a self-help check list that may prove useful. Continue reading »
1. Creating Governor Accounts
Adding Governors is done by the Digital Champion in the school (with admin access to Hwb+) by uploading a csv into the Admin area of Hwb+. A guide can be found at
http://resources.hwb.wales.gov.uk/VTC/2015/05/07/hwb_school_bulk_upload_web_part_governors.pdf
The user details will then be added to the school user credential list. Governors can then log into Hwb and access an Office 365 account and the Governors area of the school Hwb+ site. Note that logging in from Hwb will take them straight to the Governors site in Hwb+. If they follow a link to the main school Hwb+ site they will not have permission to view it, unless those permissions are granted by the school.
2. Create an Office 365 Group for Governors
Many schools now prefer to set up Office 365 groups to work with Governors in preference to Hwb+. An O365 Group allows for sharing files, conversation and a calendar with individuals invited to the group with their Hwb username. A pdf guide to setting up an O365 group is here:
Creating a group in Office 365
3. Using Hwb+
For schools preferring to use Hwb+, a Governor focused guide can be found here – http://resources.hwb.wales.gov.uk/VTC/2015/05/07/governors_guide.pdf