Mike Isted

Overview

The overall process remains the same from 2016, namely:

1. Collect evidence files (mainly video) in your j2e folder.
2. Share the files to make them available to others.
3. Create a report document in O365 on the ERW site;
4. Paste links from the ERW document to the supporting evidence files in j2e.

Step 1. Creating and Saving Video files

1. The easiest way is to use an iPad and the free app j2launch. Simply click on the camera icon (top of screen) and record a video up to 15 minutes. A help video showing this is here. Once the video is recorded, it is automatically uploaded into the j2e My Files area. This may take a little time – the upload progress is displayed at the top of the screen in j2launch. The video will also get saved on the iPad, so remember to delete it from the photo library.
2. Some people prefer to make longer recordings using the iPad camera app. This may then be edited if required, for example using iMovies.
3. Very long videos can result in immense file sizes that would take a very long time to upload. We recommend the use of a video compression app to reduce the file size before uploading. A help page on this is here and a video showing how to do it is here.
4. Videos recorded on an iPad or PC/laptop can be uploaded into j2e – the process is similar for both. A video showing how to upload files from a PC is here.

Step 2. Sharing the Video Files in j2e

1. Sharing files in j2e can be done from an iPad or PC/laptop, but my recommendation is to do it from a PC/laptop, as it is easier to pick the menu options.
2. Any file in your My Files area is private to you.       For someone else to be able to see it as supporting evidence, you need to give permission. This is done by ‘Sharing’, which is a process by which you give access to certain others if they have the internet address of the file. The first part of the help video here explains how to share files. It is recommended that files are shared with a password. This can be a simple password, and may be the same for all the evidence for your school. The password can then be pasted into the Report document for ease.

Step 3. Completing the Moderation Form

1. It is strongly recommended that this is done using a PC/laptop.       Typing the forms will be easier and most importantly you will be switching between your j2e screen and Office 365 Word in order to copy and paste links. This is MUCH easier on a PC/laptop browser.
2. The moderation forms are stored in a particular folder of the ERW site, using Word in Office 365. This means it is done online. First log in to Hwb, then click on this link to go directly to the ERW 2017 folder.
   • At this point, you may be asked to sign into Hwb using the usual Hwb login screen.
   • If you are asked to login using Office 365, enter your email details as hwbusername@hwbcymru.net.
3. The help video file (as in Step 2) here explains how to create a document in the folder and copy the links for the j2e files into it. There are some simple differences between the files used in 2016 (as in the video) and the new files for 2017.       The main difference is that the links for the j2e video files can now be placed directly beside the narrative to which they refer.

Getting further help on Digital Powys

https://hwb.wales.gov.uk/networks/de39b6b3-7f23-41b0-8bab-2d160395cb3c

Help with the Process

Recording video and audio using j2e
https://www.j2e.com/0111/Mike+Isted/Training+Videos/Recording+using+j2e+on+iPad.mp4

Uploading files to j2e using a PC
https://www.j2e.com/0111/Mike+Isted/Training+Videos/Uploading+files+to+j2e+from+a+PC.mp4

Linking files to ERW Moderation reports
https://www.j2e.com/0111/Mike+Isted/Training+Videos/Linking+j2e+files+to+O365.mp4

Compressing video on an iPad
https://www.j2e.com/0111/Mike+Isted/Training+Videos/Compressing+video+on+iPads.mp4

The ERW site
http://erw.wales/
(follow the links to Powys)